In this stage, a kick off meeting is organized to discuss the project goals and objectives and implementation strategy. The availability of hardware, software and business related data will impact the proposed delivery schedule. The team formation and resource allocation takes place and reporting plan structure is defined to establish communication lines, authorities and responsibilities. Process steps are clearly defined to handle the change request, if any.
Business Blue Print
This is a crucial moment as it serves as the foundation for defining the future business process for implementation compared to the ‘as-is’ situation. Workshops are organized involving the subject matter experts who can explain the business process and requirement from the new system. Project goals and objectives and project schedule can be fine-tuned at this stage. The ultimate output of this workshop is ‘Business Blueprint’ that serves as the base document to carry out the actual implementation.
The delivery team will now execute the system setup, software installation and configuration to implement the business process and technical requirement identified and documented in the ‘Business Blueprint’. Master data migration, if any is done at this stage. Once the configuration is validated, the project team performs preventive maintenance checks to ensure the optimum performance of SAP system.
At this stage, the end users are a step away from getting their hands on the live system. We put an emphasis on knowledge transfer via training and UAT (User Acceptance Test) to ensure they are ready to work on live SAP system. The system has to go through the final check for functional testing and critical open issues, if any needs resolution before heading to the next stage. Cut off dates are agreed upon to trigger the SAP system on live mode.
Go Live & Support
Reaching to go-live stage means SAP Business One system is ready to be used as productive environment so the system is used in day-to-day operation and closely monitored by the support team to resolve any live business process issues. With successful project go-live sign off, the project is officially handed over to the customer. A post go-live support plan may take place depending on the client requirement.